Guiding Principles

1. Work effectively with Oakpoint (OPA) and construction professionals to secure the best project outcome possible.
2. Balance costs, quality and scope to optimize long-term value and efficiency.
3. Make fiscally responsible choices mindful of the potential impact to taxpayers.
4. Maintain an open process throughout the final design and construction phase of the project, including live streaming meetings when feasible and posting all agendas and minutes. The superintendent will be public spokesperson for the committee.
5. Committee decisions will be made thru consensus and supported by the entire committee once they are made. 

Committee Organization

The building committee will be comprised of at least 10 voting members from the public. These members will include 2 School Board Members (one from Camden and one from Rockport), 1 Camden Select Board member, 1 Rockport Select Board member, and 7 community members from Camden and Rockport. In addition, the Superintendent of Schools, CRMS Principal, MSAD #28 Facilities Director and a Teacher liaison will be included on the committee.

A simple majority of the members will constitute a quorum. Motions will be passed by a simple majority of those members present.

Committee Role

Throughout the project, the building committee will serve as a liaison to the community. The committee will meet regularly and as needed to review the development of building floor plans, elevations and site plan. Options will be presented for the selection of materials for interior and exterior finishes and furniture and fixtures. The cost implications for different options will be evaluated as the final budget is developed. The committee will be updated at each of the major milestones (see attached sheet) on the progress, budget and necessary action items.

5. Committee decisions will be made thru consensus and supported by the entire committee once they are made.

The committee will make a recommendation to the School Board at the completion of construction documents to send the project to bid.

1. Educational design and planning
2. Educational planning, including adjacencies and program needs will be the responsibility of the Superintendent and Educational staff of the middle school. The Building Committee will be updated at regular meetings on the progress in the educational planning and changes to the floor plans and site plan since the last meeting.
3. Owner’s Representative
4. The Superintendent will convene a committee that includes at least one board member one committee member, and the Facilities Director. The committee will hire the Owner’s representative.

3. Bids

Once bids are received, the committee will review the bids and make recommendations to the board about which companies to award construction bids to.

4. Financial Tracking and Oversight

Project Budget: Estimates of Probable Costs will be completed at each major milestone by OPA. These estimates will be line item estimates of sufficient detail to allow for review by the Building Committee, Superintendent, and Owner’s Representative. Adjustments to the project scope will be made as required to remain within the approved bond amounts.

Monthly Construction Requisitions: Each month, the General Contractor will submit an application for payment. This will be reviewed by OPA, the Owner’s Representative, and the Clerk of the Works. Comments from each entity will be compiled and submitted to the contractor for revision or clarification. After these comments have been addressed, the application for payment will be signed by the architect, contractor, superintendent, and owners rep. The building committee will be updated on the progress of construction and expenditures at regular meetings.

Change Orders: All contractor proposals will be reviewed by OPA. OPA will then submit a recommendation to the Superintendent of Schools and Owner’s Representative for action. All change orders are to be approved by the Architect, Superintendent and Owner’s Representative. Individual change orders in excess of $25,000 will require approval of the Building Committee and individual change orders in excess of $50,000 will require approval of the Building Committee and School Board.

The Committee is made up of the following members chosen by the Superintendent and School Board:

George Abendroth – Rockport Resident, Engineer
Marcia Dietrich – Rockport Resident, School Board member, liaison to board Anastasia Fisher – Rockport Resident
Will Gartley – Rockport Resident, Engineer (chair)
John Lewis – Camden Resident, neighbor
Emily LeBlanc-McConnell, Camden Resident
Elizabeth Noble – Camden Resident, School Board Member
Marc Ratner – Camden Resident, Camden Select Board member
Joe Russillo – Camden Resident, Architect
John Scholz – Camden Resident, Architect
Vacant – Rockport Resident, Rockport Select Board member

Ex-Officio Members:
Maria Libby, Superintendent Jaime Stone, Principal
Keith Rose, Facilities Director

Other:
Tyler Barter, Oak Point Associates Rob Tillotson, Oak Point Associates